Decrease in office material costs: Elimination of the need for large volumes of paper, ink, toners, and other supplies for printing and physical storage of documents.

Optimization of physical space: Reduction in the need for cabinets, shelves, and other spaces for physical document filing.

Lower labor costs: Automation of repetitive manual tasks such as searching, organizing, and archiving documents, freeing up employees for more strategic activities.

Secure document disposal: Elimination of costs associated with the physical destruction of confidential or expired documents.

Quick and easy access to documents: Instant location of documents through advanced search tools, filters, and specific criteria, optimizing the time spent searching for information.

Efficient document sharing: Facilitated collaboration between departments and teams, with instant document sharing via digital platform, eliminating the need for physical copies and streamlining workflow.

Improved internal communication: Greater clarity and agility in communication among employees, with centralized access to updated company documentation.

Process automation: Automation of repetitive tasks related to document management, such as approvals, electronic signatures, and notification sending, freeing up time for more strategic activities.

Protection against document loss or damage: Secure storage of documents in a digital environment, with automatic backups and protection against unauthorized access, minimizing the risk of loss or damage to important information.

Strict access control: Customized access levels defined for each user, ensuring that only authorized individuals have access to confidential information.

Complete traceability of actions: Tracking of all actions performed on each document, from creation to deletion, providing greater control and auditability.

Compliance with laws and regulations: Facilitation of compliance with laws and regulations related to document retention and disposal, such as the LGPD (General Data Protection Law).

Quick access to accurate information: Provision of updated data and information in digital format, facilitating analysis and strategic decision-making based on concrete data.

Complete document history: Access to the complete history of each document, from creation to the latest modifications, allowing for a comprehensive view of the context and workflow.

Generation of reports and indicators: Automatic generation of performance reports and indicators related to document management, providing valuable insights for process optimization.

Reduction in paper consumption: Significant decrease in paper usage, contributing to forest preservation and reducing the company’s environmental impact.

Decrease in energy consumption: Lower energy consumption compared to physical document storage, contributing to the company’s sustainability.

Promotion of ecological practices: Reinforcement of the company’s image as an organization committed to sustainability and social responsibility.